Explore tools like GCPay and start building a more efficient invoicing process from the ground up. Change orders are inevitable in construction—but if they’re not tracked and invoiced properly, they can lead to underbilling and missed revenue. Failing to capture and communicate these changes clearly can also cause confusion or disputes with the client later on. A wrong rate, missing line item, or math error can throw off an entire construction budget. Not to mention that when you’re working on tight margins, small oversights can lead to big financial consequences.

blank construction invoice template

For instance, a residential project invoice will be much less complex than the invoice a general contractor (GC) submits to the owner of a large public project. In this article, we explore the construction invoicing process, including how to prepare an invoice or pay application and best practices for billing. Now that we’ve learned when to use this construction invoice template, let’s zoom into construction invoice the steps to use it. We integrate with QuickBooks and Xero for easy accounting reconciliation.

Fixed Price / Lump Sum Billing

Just make sure to include all the necessary information, like your business’ and the client’s name and contact information, the services provided, and their respective prices. Look at HVAC, roofing business, handyman, contract labor, and plumbing contractors‘ invoice templates, saying no to the time-consuming invoicing process. Electricians who charge a fixed price for their projects can use this template to invoice their clients. It offers a straightforward format for documenting work completed, total costs, and payment terms. It’s available in a printable, editable format to facilitate easy customization and professional invoicing for both digital and paper-based record-keeping. This template is designed for contractors who bill clients in installments as work progresses.

Classic template

• InvoiceOwl offers a range of free construction invoice templates with pre-built options.
• Whether you’re billing for labor, materials, or specialized equipment, you can assign specific VAT percentages to each line item with ease.
• If you’re looking for help with planning the financial aspects of your project, see this collection of free construction estimate templates.
• Clients can easily access their bills online from the comfort of home, receive automatic deadline reminders and use their preferred payment method.
• These terms describe the same process, though there are subtle differences.
• They are easy to update, scalable for large projects, and ensure accurate, professional invoices for complex construction tasks.

When creating invoices, be sure to include your custom payment terms and scheduled due dates. This ensures that both you and your client are aware of the deadlines for payment. Including this information on your invoices helps to reduce confusion and reduce any misunderstandings about when payments are due. You can use an invoice management system to store all your customer contacts and documents securely in your account. This makes it easy to keep track of clients you’ve worked with and contact them again in the future for additional jobs. Another benefit of using an invoice management system is that you can get customer payments in real time, via email.

Related Templates

It’s an all-in-one solution to manage sales, bookkeeping projects, clients, financials and materials. Check out a few of our most popular features used by top builders around the world. Display your final total amount due prominently at the bottom right of the invoice using larger, bold font. This amount should include all services, materials, taxes, and additional fees. Make this figure impossible to miss, as it’s the most important number on your invoice.

• By offering this level of transparency, you can minimize client questions, avoid disputes, and build trust.
• Learn how Levelset can help you easily manage your lien rights on every project to ensure your payments are always protected.
• Larger construction companies likely realize why they should have construction invoice templates, but smaller outfits might not.
• This attention to detail demonstrates professionalism and helps prevent payment delays.
• Choosing the right invoice design for you and your clients makes a great difference.
• Milestone billing ties payments to specific stages or deliverables in the project timeline.
• A Schedule of Values, or SOV, is a list of every work item on a project, along with each item’s value or cost.

Reduced risk of financial discrepancies and disputes

By organizing costs into these categories, the invoice template simplifies financial tracking and ensures clients receive a clear, itemized statement of expenses. Finally, create a process for dealing with Mental Health Billing any disputes or discrepancies in a timely manner. You can always count on steady cash flow when you know payments are being collected on time. You’ll also be able to check each invoice to ensure all relevant costs were billed to your client.